 Checks can be entered and printed for
posting of transactions directly to the individual ledgers. Checks can be written to a single payee, but posted to multiple rentals or properties.
The Tenant File supports up to 10 bank accounts, however, the default account is the primary bank account. This is your operating account, where you pay bills from and deposit your rent receipts. Most of the automatic functions, such as creating checks for owners or making vendor payments use this account.
PROCEDURE - Entering a new check.
1. From the
'Activities' Menu, select 'Checks/Deposits' and then
'Add/Edit Checks'. This will bring you into the 'Entered
Checks' folder. Click on 'New' to enter the information
for each new check. The program always defaults to your Main Operating Account (Bank Account #1). Select from the drop-down list to change the Bank Account to one of the TEN accounts available.
2. Type in the Pay
to the Order information or click on to the 'Payee List'
Box. Depending on which you select, 'Vendors', 'Owners'
or 'Tenants', a listing will be displayed for you to
choose which you wish to make the check payable to.
3. Click on to the
'Post To Ledger' option to determine which Ledger you
want the first transaction to post to.
4. Enter a Remark
and Invoice number in the appropriate fields (if the
check is for multiple transactions you can enter the
remark for 'each' of those instead).
5. To post the
transaction(s) for the check, fill in the rows directly
below the check. After you enter each row, click on
another row (above or below) to save your current row. Each transaction can be posted to a different ledger type (Owner, Property, Unit, Tenant, or Both), so before you enter a new transaction, you can click the 'Post To' choices if you want to make a change.
6. Once your check
is complete, click on to the 'Save' Button to save your
check. You can then enter 'New' to add a new check.
Note: All new checks are placed in your 'Entered Check
File' until you are ready to print. Transactions for these
checks will not be posted until you have selected 'Print
Checks' from the 'Checks/Deposit' selection of your
'Activities' Menu. Once you select 'Print Checks', you are
given the option to select the bank account and all 'Entered Checks' or you can
select individual checks for printing. Do this by holding
down your 'Control' key while clicking on the 'Record
Selector' for the check you wish to print. (The 'Record
Selector' is the first column on the left hand side of each
displayed check.) Enter your 'Starting Check Number' and
'Date' to be printed on the check and click on the 'Start
Printing' button. You can choose to enter checks to be
posted and added to your register without actually printing
by choosing the 'Skip Print - Post only' Box. This will
automatically post the selected checks without printing and
transfer the check to your 'Printed Check File'.
PROCEDURE - Viewing your printed checks.
You can view
your Checks in your Register by clicking on to the
'Register' button from your Menu
Menu, and then selecting the correct Bank Account to view. Your Check
Register will always default to display your Printed
Checks that are Pending. You can change the 'Display'
Box to show the 'Entered Checks' to view any checks that
have been entered but not yet printed or posted. |
