Overview - You can post transactions to your
ledgers by entering the ledger and posting a transaction
directly to the transaction grid, or by writing a checks,
making a deposit, using the 'Post Rent' button, utilizing
the Quick Posting feature or the Automatic Posting feature.
The following is the procedure to enter a transaction
directly to an individual ledger.
PROCEDURE - Find the desired ledger.
1. From the 'Activities' Menu, select the type of Ledger
that you wish to post to - Owner, Property, Unit or
Tenant.
2. Once you have selected the type of Ledger you wish to
display in your 'Active Screen', locate the exact Ledger
you want to make a posting to by clicking onto the
'Tree', the 'First', 'Previous', 'Next' or 'Last'
button on the button bar or click on 'Find'. ('Find'
will display a listing of Owner, Property, Unit or
Tenant names for you to choose from).
3. Once you have located the correct Ledger, click on the
'Ledger' button on your button bar to replace the
'Notes' folders with your transaction grid. (You can
increase your transaction grid to a full page by
clicking on the up arrow located on the far-right hand
corner directly above the displayed grid).
PROCEDURE - Post the transaction.
1. Click onto the
'Date' field on the last line (with '*' shown on the far
left side) of your transaction grid. If you wish to use
today's date, press your space bar. Otherwise, you can
type in the date of the posting. (Do not type in a '/'
between the month, date or year.
2. Type the full date such
as '021512' for February 15, 2012 - the program will
supply the slashes.)
3. Click onto the
'Account ' field (or use your left-right arrow keys on
your keyboard) and either type in the exact Income or
Expense Account Code name or click on the '+' button to
pull down a listing of the Income or Expense Account
Codes you have previously entered through the
'Preferences' selection off of the 'Main Menu'. Once you
have the Code listing displayed, you can begin typing
your Code and the first match will be highlighted on
your pull down listing. Click onto the exact Income or
Expense Code to bring it into the 'Account' field.
4. Click on the
'Remark' field and enter a remark for this particular
transaction, if desired.
5. Click on the
'Amount ' field and enter in the amount of your
transaction. Do not enter a dollar sign
6. Click on the
'Check/Dep' field if you wish to enter a Check number or
Deposit number for this transaction. Do not enter a
character such as a '"#" in this box, only numbers.
PROCEDURE - Save the transaction.
To save your
transaction, click onto the next available transaction
row (or any other row within the grid). The Status field
will automatically be entered according to the Income or
Expense Account Code designation previously entered
through the 'Preferences' selection off of the 'Main
Menu' - 'Edit Accounts'. |
