Tenant File Version 6.0 Features

New improved screen allows you to quickly update your information and transactions. Changes can be made immediately without having to 'edit' and 'save' because your changes are saved automatically. The tree can be toggled on and off allowing for quick access to your Owners and Tenants.

Automatically display a default image for each property, and unlimited images for each rental unit.

Pay Owners in seconds using the new Owner Payment screen!

Now, Post CAM (Common Area Maintenance) CHARGES with Ease! 

With the new flexible CAM charge feature, you can post charges based on lease square footage, total square footage, divide the costs evenly and more.

You can opt to change the CAM charges to just the Tenants of one Owner, one Property, or individual Tenants.

You can use any account category in the Tenant File, and charge to Owners, Properties, or individual Units and Tenants. 

Saves hours of time calculating, allocating and posting fees to your Tenants.

Now, you can have any number of images, such as Tenant photos, Tenant autos, interior and exterior photos, property condition photos, or advertising photos and documents stored for each of your rental units. It is easy to insert the images or to set the default image that will show each time the rental property is accessed. 

It is easier than ever to create checks in the Tenant File. One check can be posted to any Owner Ledger, Property Ledger, Tenant Ledger, or Unit Ledger.

New Check Reconciliation screen makes balancing to your bank statement easier than ever.

 The new bank reconciliation screen makes it easy to clear pending checks with a click or to clear all check at once. As each check is cleared, your balance is updated until you are in balance with your bank statement. 

Plus, there is a new Check Reconciliation report that you can print to keep a record of your reconciliation history.

You'll love these new improvements and additions!
 

v     There is now one place where you can set all of your 'default' account options. These work throughout the program. For example, you can set the 'Rent Received' account to always use the same remark, including the current month, for example: Proceeds for (current month).

v     Expanded field sizes for Owner Last Name (from 30 to 60), Rental Unit (from 30 to 60), and Tenant Last Name (from 30 to 60).

v     Handwritten checks can now be posted as 'split checks' allowing you to create one check and post to any Owner, Property, Unit, or Tenant Ledger.

v     The Unit Number field has been changed to 'Unit ID' allowing for custom sort options, such as in the User Defined Report.

v     Automatic post Rent Charges now allows you to specify a due date for posting. Also, there is an option for the Tenant File to automatically charge rent each day without user interaction.

v     Added Include/Exclude feature to the Report Menu, so that you can hide reports that you don't use, making report selection easier and faster.

v     Added the ability to export any report in the Report Menu to PDF format in addition to all of the other formats already available.

v     Added sort option to the Check Printing screen, so that you can print checks in Date Order, Payee Name Order, Check Amount Order, or Entry Date Order.

v     Added another check style to check setup for a check style which is commonly used for Quicken compatible checks.

v     Check Register can now be sorted by clicking on the column header for each column. Now, you can sort by Check Date, Check Number, Payee Name, Remark, Invoice, and Check Amount.

v     Check stub now printed detailed information on both check stubs. Previous versions of the Tenant File printed on one of the stubs only.

v     Added a new Tenant 2 choice to the 'Find' button in the ledgers, so that you can find a ledger by the second Tenant name in the Tenant Information.

v     Added the ability to customize the name of the labels for Recurring Fields 1, 2, and 3, plus the labels for Escrow 1, 2, and 3. This show the new label in Ledger and Automatic Posting.

v     Owner, Property, Unit, and Tenant Information fields now do not require you to click 'Edit' and 'Save' any more. Just enter your information and the data is automatically saved.

v     Labels for all 3 Recurring Fields and Escrow Fields can now be customized to display any label name. This label shows on the Unit Information Screen and the Automatic Posting Screen.

v     Unit Number field has been re-labeled to Unit ID field to clarify it's purpose. The Unit ID field is a user-entered freeform field that can be used for identification, such as a city code, state, id number or whatever you want. 

New Reports for Tenant File Version 6.0!

Ledger Balances (Detail by Date Range): Similar to the Ledger Balances (Current Report), this report allows for you to enter a date range and shows every detailed transaction in the date range.

Ledger Balances (Summary by Date Range): Similar to the Ledger Balances (Current Report), this report allows for you to enter a date range and shows a summary of transactions in the date range.

Owner Statement Detail (by Property): Similar to the Owner Statement Detail, but is oriented by Property Name instead of Owner Name.

Unit Income/Expense Listing: Displays Owners, Properties, and Rental Units and for each Rental Unit shows Current Tenant, Payment, Income, Expenses, and Net for the date range requested.

Property I/E Listing: Displays Owners and Properties and for each Property shows total Income, Expenses, and Net for the date range requested.

Check Reconciliation - Cleared Detail: Displays all Cleared Checks and Deposits within a date range for any bank account showing Check Detail, Payee , split transactions and totals.

Check Reconciliation - Pending Checks: Displays all Pending Checks and Deposits within a date range for any bank account showing Check Detail, Payee , split transactions and totals.

Check Reconciliation - Summary: Displays a summary showing Cleared Transactions, Bank Balances, Pending Transactions, and the Current Register Balance. 

Plus, there are HUNDREDS of other improvements and additions!

Now, the Tenant File can support ACH transactions, so that you can receive you tenant's rent through direct bank draft, eChecks, Credit Cards, or on-line payment. This requires setup with the ACH processor.
Click here for more information

also,

Also, save big on TENANT SCREENING with the Tenant File. We have a specially negotiated rate for Tenant File customers for your tenant screening needs.
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Don't miss this excellent Tenant File update!

Do you have an older version? Click here to see all the improvements since the very first release